PRIVACY POLICY
This Privacy Policy explains how we handle and treat your data when you (i) visit our websites https://www.moslok.com/ (the "Site") or (ii) engage with us to use the products or services that our company provides (our "Services"). It also includes information about individuals whose personal information we may process as a result of providing the Services to third parties.
We will always comply with the General Data Protection Regulation (GDPR) and the Act No.101/2000 Coll. On the Protection of Personal Data and on Amendments to Some Acts, as amended, when dealing with your personal data. Further details on the GDPR can be found at the website for the Office for Personal Data Protection. For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
​
1. Purpose of this Policy
This Privacy Policy explains our approach to any personal information that we collect from you or which we have obtained about you from a third party and the purposes for which we process your personal information. It also sets out your rights in respect of our processing of your personal information.
This Privacy Policy will inform you of the nature of your personal information that is processed by us and how you can request that we delete, update, transfer and/or provide you with access to it.
This Privacy Policy is intended to assist you in making informed decisions when using the Site and our Services and/or to understand how your personal information may be processed by us as a result of providing the Services to third parties. Please take a moment to read and understand it.
Please also note that this Privacy Policy only applies to the use of your personal information obtained by us.
​
2. Who we are and what we do
Moslok Limited is an international legal practice company providing client services worldwide through the following legal entity which provide legal and other client services in accordance with the laws of the Republic of Cyprus:
• with registered number HE324276 and registered address is 84 Spyrou Kyprianou, 4004 Limassol, Cyprus.
If you have any questions about this Privacy Policy or want to exercise your rights set out in this Privacy Policy, please contact us by:
sending an email to: moslok email
​
3. What personal information we collect
We may collect personal information from you in the course of our business, including through your use of our Site, when you contact or request information from us, when you engage our legal or other services or as a result of your relationship with us.
Our primary goal in collecting personal information from you is to help us:
• verify your identity
• deliver our Services
• improve, develop and market new Services
• carry out requests made by you on the Site or in relation to our Services
• investigate or settle inquiries or disputes
• comply with any applicable law, court order, other judicial process, or the requirements of a regulator
• enforce our agreements with you
• protect the rights, property or safety of us or third parties, including our other clients and users of the Site or our Services with recruitment purposes
• use as otherwise required or permitted by law
To undertake these goals we may process the following personal information:
If you are a visitor to the Site:
• Your full name.
• Contact information.
• Other information relevant to the provision of Services.
Moslok Limited is primarily engaged by corporate entities and as such those instructors are not data subjects. However, as part of such instructions personal information may be provided to us (e.g. personal information relating to any of our corporate clients' or prospective clients' officers or personnel, any opponent or vendor or purchaser or personal information relating to their legal advisors or personnel, as relevant or similar).
If you are an individual whose personal information is processed by us as a result of providing the Services to others (including individual clients and corporate clients) we will process a variety of different personal information depending on the Services provided. This may include personal information relating, without limitation, to any of our corporate clients' or prospective clients' officers or personnel, any opponent or vendor or purchaser personal information including personal information relating to their legal advisors, other advisors or personnel as relevant or similar.
We might also need to process personal information in relation to other third parties instructed either by our own clients or other persons or companies involved with us providing the Services to our client (for instance other law firms, experts etc.).
This is a non-exhaustive list which is reflective of the varied nature of the personal information processed as part of a law firm providing legal services.
For clients and prospects, we also collect information to enable us to market our products and services which may be of interest to you.
For this purpose we collect:
• Name and contact details.
• Other business information such as job title and the company you work for.
• Areas or topics that interest you.
​
4. How we use your personal information
We may use your information for the following purposes:
Fulfillment of Services
We collect and maintain personal information that you voluntarily submit to us during your use of the Site and/or our Services to enable us to perform the Services. Please note also that our agreement(s) with you apply when we provide the Services.
It is necessary for us to process your information to perform our obligations in accordance with any agreement that we may have with you. It is in our legitimate interest or a third party's legitimate interest to use your personal information in such a way to ensure that we provide the very best client service we can to you or others.
Client services
Our Site uses various user interfaces to allow you to request information about our Services including electronic inquiry forms. Contact information may be requested in each case, together with details of other personal information that is relevant to your Service inquiry. This information is used in order to enable us to respond to your requests.
It is in our legitimate interest or a third party's legitimate interest to use your personal information in such a way to ensure that we provide the very best client service we can to you or others.
Business administration and legal compliance
We may use your personal information for the following business administration and legal compliance purposes:
to comply with our legal obligations (including any Know Your Client or Anti-Money Laundering or Combating Terrorism Financing Rules, conflicts or similar obligations);
• to enforce our legal rights;
• to protect the rights of third parties.
Where we use your personal information to enforce our legal rights, or to protect the rights of third parties it is in our or a third party's legitimate interest to do so. For all other purposes described in this section, it is our legal obligation to use your personal information to comply with any legal obligations imposed upon us.
Marketing communications
We carry out e-mail marketing activities using your personal information. We use information that we observe about you from your interactions with our Site, our email communications to you and/or with Services (see the Client Analysis section below for more details of the information collected and how it is collected) to send you marketing communications.
It is in our legitimate interest to use your personal information for marketing purposes. We will only send you marketing communications where you have consented to receive such marketing communications, or where we have a lawful right to do so.
Client Analysis
We analyse your contact details with other personal information that we observe about you from your interactions with our Site, our email communications to you and/or with our Services such as the Services you have viewed. Where you have given your consent (where lawfully required), we use cookies, log files and other technologies to collect personal information from the computer hardware and software you use to access the Site, or from your mobile.
This includes the following:
• an IP address to monitor Site traffic and volume;
• a session ID to track usage statistics on our Site;
• information regarding your personal or professional interests, demographics, experiences with our products and contact preferences.
Please see our Cookie Policy for further information.
By using this information, we are able to measure the effectiveness of our content and how visitors use our Site and our Services. This allows us to learn what pages of our Site are most attractive to our visitors, which parts of our Site are the most interesting and what kind of offers our registered users like to see.
We also use this information for marketing purposes (see the marketing section above for further details).
Where your personal information is not in an anonymous form, it is in our legitimate interest to use your personal information in such a way to ensure that we provide the best products and services to you and our other clients. Any other purposes for which we wish to use your personal information that are not listed above, or any other changes we propose to make to the existing purposes will be notified to you using your contact details, where available.
​
5. Collection of information by third-party sites and sponsors
The Site may contain links to other sites whose information practices may be different than ours. Visitors should consult the other sites' privacy notices as Moslok Limited has no control over information that is submitted to, or collected by, these third parties.
​
6. Disclosures of your personal information
We may also share personal information with a variety of the following categories of third parties as necessary:
Our professional outsourcing advisers such as lawyers and accountants.
Government or regulatory authorities.
Regulators/tax authorities/corporate registries.
Third parties to whom we outsource certain services such as, without limitation, document processing and translation services, IT support service or software providers, and document and information storage providers.
Third parties engaged in the course of the services we provide to clients such as counsel, clerks, notaries, and experts.
Third party service providers to assist us with client insight analytics, such as Google Analytics.
Third party postal or courier providers who assist us in delivering our documents to you.
Please note this list is non-exhaustive and there may be other examples where we need to share with other parties in order to provide the Services effectively.
As mentioned above, we may appoint sub-contractor data processors as required to deliver the Services, who will process personal information on our behalf and at our direction. We conduct an appropriate level of due diligence and put in place contractual documentation in relation to any sub-contractor to ensure that they process personal information appropriately and according to our legal and regulatory obligations.
It is necessary for us to perform our obligations in accordance with any contract that we may have with you. It is in our legitimate interest or a third party's legitimate interest to use personal information in such a way to ensure that we provide the Services in the best way that we can.
​
7. Retention of your personal information
We will retain your personal information for as long as we are in agreement and/or communication with you and for as long afterwards as it is in our legitimate interest to do so or for as long as it is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defense of legal claims. We securely destroy all financial information once we have used it and no longer need it.
​
8. Confidentiality and security of your personal information
We are committed to keeping the personal information provided to us secure and we have implemented appropriate information security policies, rules and technical measures to protect the personal information that we have under our control from unauthorized access, improper use or disclosure, unauthorized modification and unlawful destruction or accidental loss.
All of our partners, employees, consultants, workers and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of such personal information.
​
9. Your rights
You have the following rights in relation to the personal information we hold about you:
Right of access
If you ask us, we'll confirm whether we're processing your personal information and, if necessary, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.
Right to rectification
If the personal information we hold about you is inaccurate or incomplete, you are entitled to request to have it rectified. If you are entitled to rectification and if we've shared your personal information with others, we'll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we'll also tell you who we've shared your personal information with so that you can contact them directly.
Right to erasure
You can ask us to delete or remove your personal information in some circumstances such as where we no longer need it or if you withdraw your consent (where applicable). If you are entitled to erasure and if we've shared your personal information with others, we'll let them know about the erasure where possible. If you ask us, where it is possible and lawful for us to do so, we'll also tell you who we've shared your personal information with so that you can contact them directly.
Right to restrict processing
You can ask us to 'block' or suppress the processing of your personal information in certain circumstances, such as where you contest the accuracy of that personal information or you object to us. If you are entitled to restriction and if we've shared your personal information with others, we'll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we'll also tell you who we've shared your personal information with so that you can contact them directly.
Right to data portability
You have the right, in certain circumstances, to obtain personal information you've provided us with (in a structured, commonly used and machine readable format) and to reuse it elsewhere or to ask us to transfer this to a third party of your choice.
Right to object
You can ask us to stop processing your personal information, and we will do so, if we are:
relying on our own or someone else's legitimate interests to process your personal information, except if we can demonstrate compelling legal grounds for the processing; or
processing your personal information for direct marketing purposes.
Right to withdraw consent
If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time.
Please note that some of these rights may be limited where we have an overriding interest or legal obligation to continue to process the data or where data may be exempt from disclosure due to reasons of legal professional privilege or professional secrecy obligations.
​
10. Changes to this Privacy Policy
We may make changes to this Privacy Policy from time to time. To ensure that you are always aware of how we use your personal information we will update this Privacy Policy from time to time to reflect any changes to our use of your personal information. We may also make changes as required to comply with changes in applicable law or regulatory requirements. Where it is practicable, we will notify you by email of any significant changes. However, we encourage you to review this Privacy Policy periodically to be informed of how we use your personal information.